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Author InstructionsWORLD OWL CONFERENCE 2007 PROCEEDINGS
GUIDELINES TO AUTHORS. Presentations (oral and poster) to the World Owl Conference will be considered for inclusion in the publication of the Conference Proceedings. The Proceedings will be published in a special issue of ARDEA (Netherlands Ornithologists’ Union). The Proceedings document (and our budget) reflects a maximum 320-page volume, with a print run of 2100 copies.
We will be publishing manuscripts in either of two sections:
Full papers: These are peer-reviewed papers, and would appear as normal professional papers, as are seen in Ardea now. With the exception of papers from Keynote speakers, full papers will be limited to 5,000 words in length (plus associated figures and tables). This word limit includes literature cited. For full papers, the following are typical main headings: ABSTRACT, Key Words, INTRODUCTION, METHODS, RESULTS, DISCUSSION, ACKNOWLEDGEMENTS, and REFERENCES. Project Summaries: Project summaries are basically 'extended abstracts’. These are summary papers that describe the results of various owl projects. These summaries will be limited to 1,000 words (plus 2 tables or figures). The intent here is to provide an outlet for "Citizen Science" summaries, and other projects that are not full papers. These summaries will be peer-reviewed to strengthen their scientific integrity; but are not expected to be of the same rigor as the full papers. Rather, they are expected to meaningfully, and briefly, summarize some of the wide array of owl projects going on across the world.
Within these two sections, manuscripts will be incorporated into the Proceedings alphabetically by the last name of the lead author. Timeline for submissions Abstracts for the Conference: Abstracts for oral or poster papers should be submitted to the Editor in Chief beginning 1 Feb 2007. The final deadline of abstracts for consideration in the Conference is September 15, 2007. Manuscripts for Proceedings: All manuscripts for full papers and Project Summaries need to be submitted to the Editor in Chief, at, or before, the conference meeting (31 October 2007). At the conference, the Editor in Chief will be establishing an "authors desk", and will be accepting manuscripts there. Authors are strongly encouraged to submit their manuscripts of full papers or Project Summaries beginning 15 September 2007. The absolute deadline for manuscript submissions is December 15, 2007. Manuscripts – All submissions should be in English and will be peer reviewed by at least two independent referees. Full papers: Assemble manuscript in following order: (1) Title Page; Abstract; Key Words; Introduction; Text; Acknowledgements; Literature Cited; (2) Tables; (3) Figure Legends; (4) Figures; and (5) Appendices, if needed. Place digital version of manuscript onto CD and write title of paper on the CD in permanent marker. Include with paper hardcopy if relevant. Project Summaries: Assemble manuscript in following order: (1) Title; Summary text of project or study; Acknowledgements; Literature Cited; (2) Tables; (3) Figure Legends; (4) Figures. Place digital version of manuscript onto CD and write title of paper on the CD in permanent marker. Include with paper hardcopy if relevant.
All editorial correspondence should be addressed to the Proceedings Editor in Chief.
Mailing address for CDs and hardcopy manuscripts:
David H. Johnson
Global Owl Project
6504 Carriage Drive
Alexandria, Virginia 22310 USA
All submissions are to be in electronic format, and where there are concerns for English language, or where maps or complicated figures are involved, a clean hardcopy must also be submitted. Submission implies that the work is not being considered for publication elsewhere and that it has been approved by all authors. Text and Tables should be prepared in MS Word or RTF file format. Articles should be structured as follows: Title (short and concise), Names of authors, Addresses of authors including email for corresponding author, Abstract (max 300 words), Key words (max ten), Methods, Results, Discussion, Acknowledgements, References, Samenvatting (only for native speakers). Avoid too many subdivisions, do not use more than three levels of headings. The abstract should reflect the content, emphasis, and primary results of the paper. The introductory text should be restricted to scope, purpose, and the rationale of the study. Limit the information on material and methods to what is essential to judge whether the findings are valid. Results should answer questions posed at the outset of the paper. Avoid confusion between facts and inferences by giving results in terms of the observations or measurements actually done. Limit the discussion to the main contributions of the study in relation to the findings of previous workers. Text – Text should be in Times New Roman, 12 font. Scientific names of genera and lower taxa should be in italics. Vernacular names of species should be in capitals, e.g., Ural Owl, Northern Hawk-owl. Do not capitalize group names, e.g., grebes, gulls, corvids. A standard checklist for the relevant area should be consulted for nomenclature. For birds, follow the recommendations in Ardea 87(1):139-166. Units and abbreviations should conform to the S.I. system. Use 0.01 and not .01. Use 50%, not 50 percent. Variables, mathematical formulas, and the Latin abbreviation et al. should be in italics, as should: in vivo, in vitro, in utero, in situ, ad libitum, a priori, and a posteriori. Avoid underlining of words. Use continental dating (e.g., 29 September 1992), the 24-hour clock (e.g., 0800 and 2300 hours), and standard time (not daylight-savings time). Leave at least a 25-mm (1 inch) margin on all sides. Do not hyphenate words at ends of lines. Use the following abbreviations: s (second), min (minute), h (hour); designate temperature as 36°C. Do not abbreviate day, week, month, or year. Use "Figure" only outside of parentheses. Otherwise, use "Fig." if singular, "Figs." if plural (e.g., Fig. 2; Figs. 2 and 3; Figs. 3-6). Details of statistical analysis that always must be included are type of test, the value of the relevant test statistic, the sample size and/or degrees of freedom and the probability level. Commonplace statistical abbreviations such as ANOVA, SD, SE, df, t-test, ?2, F, P, n, r, rS should be used. A post-fix to the test statistic symbol is preferred to present the degrees of freedom, e.g. ?23, F12,34. Numbers - Write out one to nine unless a measurement, but use numerals for larger numbers (e.g., three birds, 6 mm, 12 days, 2 min). If number is in a series with at least one number being 10 or more, then use all numerals (e.g., 6 males and 13 females). Numbers over 9999 should have a space between each group of 3 digits (e.g., 10 000).
References - Cited literature should be restricted to published papers. Journal titles should be written in full and not abbreviated. Only papers that have been accepted for publication may be incorporated, with the notation 'in press' (and the journal with year and volume number in which it will appear). Unpublished data, manuscripts in preparation and unpublished papers should be noted as 'pers. comm.' or 'unpubl. data'. Examples of literature cited in the text: (O'Connor 1984), (Baudinette & Schmidt-Nielsen 1974) or, in case of more than two authors (Pettifor et al. 1988). To cite figures or tables from another work, write figure or table in lowercase (e.g., figure 2 in Smith 1980; table 5 in Jones 1987). References in the text should be in order of publication, e.g. (Brown 1974, Anthony et al. 1981). In the reference list the literature cited should be in alphabetical order by the first word of the family name (e.g., van Eerden under V). PleasePP use the following system.
Articles in journals:
Asbirk S. 1978. Tejsten Cepphus grylle som ynglefugl i Danmark. Dansk Ornitologisk Forenings Tidsskrift 72: 161-178.
van Eerden M.R. & Voslamber B. 1995. Mass fishing by Cormorants Phalacrocorax carbo sinensis at lake IJsselmeer, The Netherlands: a recent and successful adaptation to a turbid environment. Ardea 83: 199-212.
Articles in books:
Greenstreet S.P.R. & Tasker M.L. (eds) 1996. Aquatic predators and their prey. Fishing News Books, Oxford.
Chapters in books and proceedings:
Berger M. & Hart J.S. 1974. Physiology and energetics of flight. In: Farner D.S. & King J.R. (eds) Avian Biology, 4. Academic Press, New York, pp. 415-477.
Citing web sites – Due to the transitory nature of many websites, avoid using electronic sources wherever possible. If an electronic source is used, it must be accessible and not password protected. Example: Keitt, T.H., Urban, D.L., and Milne, B.T. 1997. Detecting critical scales in fragmented landscapes. Conservation Ecology 1, article 4. [Online.] Available at www.consecol.org/vol1/iss1/art4. Tables, Figures and Illustrations Tables - Tables should be concise and self-explanatory, carrying a title at the top, briefly stating the nature of facts. Avoid landscape formats whenever possible. Please number the tables sequentially. Table captions should be placed with the Table itself. Use the facility of Word to create tables, avoiding hard returns within cells. Do not use vertical lines in tables. Illustrations and graphics - Submission of illustrative pictures supporting the text is encouraged. Photographs must be at 300 dpi at final print size and are preferably provided as separate tiff-file or uncompressed jpg. Please supply high-quality tiff or jpg-files for maps or complicated figures as well. Please place figures one per page, and number the figures (including any photos) sequentially. Figure captions should be placed in the main text file, and will function as the placeholder in the text for the appropriate Figure.
In addition to appending high-resolution images (for all figures, maps) as separate files, we also recommend that authors provide figures embedded in the text file. The preferred format of the embedded figures should be windows meta files (i.e., graphics pasted in a Word-doc as a figure). Having the text and figures in a single file will help facilitate the peer review phase. While the embedded images may be low-resolution, a high-resolution version of all images and photos must be included as separate files with the manuscript. The Editor-in-Chief may need to request actual data (e.g., an Excel file) to generate table graphics. If you cannot supply high resolution prints we will make arrangements to scan and return your originals. Color - Only the cover of the 2007 World Owl Proceedings document will be in color. There will be no other color in the Proceedings. Maps and graphs will need to be gray-shaded; lines within figures/illustrations will need to be prepared in various graphic formats (e.g., dots, dashes, stippled). Accepted manuscripts - The text of accepted manuscripts should be provided by e-mail, preferably as a Word for Windows document. Manuscripts are edited to enhance communication between author and reader. Proofs are provided as a PDF. In the proof stage only essential corrections can be made, and any additional alterations may be charged to the author. Corrected proofs should be returned within 1 week. We intend to have all manuscripts edited, finalized and the Proceedings ready for submission to Ardea as of 1 March 2008. Photo contest
To enter the photo contest, please bring up to three photographs of at least 20 x 30 cm in size. There will be no frames provided, so please bring frames yourself; photo's can also be pinned up (e.g. using a paper passe-partout). As we would like to use the winning shot as cover picture for the proceedings, it is preferably also available digitally.
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